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Making Wellness Events Simple, Trackable, and Cost Effective with Technology

Published September 6th, 2018

Wellness events, such as workplace screenings, health fairs, and expos, are in increasing demand. But not all wellness events are created equal, and planning one that has lasting impact at a low cost is an art. As more wellness events are hosted around the United States, the healthcare industry is responding with technology to help answer the call for wellness programming in a variety of settings — from smaller events to multi-thousand-person conferences.

A Shift Toward Well-Being

The link between the health of employees and their productivity is nothing new. The Pullman Company introduced an athletic program for their employees in 1879, Ford Motors scaled back a 48-hour workweek to a 40-hour limit in 1914, and unions were formed to advocate for working five days a week.

In the 1980s, employers across the country began to realize that the well-being of their employees not only improved output, but it also made for a better workplace environment and saved money on healthcare costs. At that time, however, wellness programs typically kicked in at a crisis point, when there was a need for intervention. But eventually, the industry shifted toward preventative programming with measurable results to validate the upfront expense for employers.

Meanwhile, we began to have fun with wellness. The 90s gave us aerobics, which, in turn, fueled everything from kickboxing to circuit training. Today wellness programs focus on mind-body health, and smart employers are integrating physical health with mental wellness.

To make it all stick, organizations are today relying on technology to further spark engagement, increase peer-to-peer support, and create incentives. As more millennials and Generation Z workers enter the workforce, forward-thinking employers are preparing to offer wellness programs to an audience that is the most educated ever and more aware of the impact of long hours and stress on their well-being than any previous generation.

As employees and employers become more sophisticated, the industry is now seeing outdated wellness programs replaced by personalized technology and social feedback loops. Gone are the days of simply offering an EAP hotline and a weight loss or smoking cessation lecture. Today’s tech-enabled workplace is in the midst of an evolution and shift toward well-being.

Making it Practical and Accessible

While technology is driving the wellness industry, there’s still a need for a starting point, a real- life interaction designed to both inspire and collect valuable data and diagnostics that will be used to track progress moving forward. All of the yoga classes and tech gadgets in the world won’t help if employees don’t have a firm foundation from which to begin and if employers don’t have a way to measure the impact of their investment. Wellness events are one of the most practical and accessible ways to begin an employee’s journey toward better health.

While wellness events can be a quick and easy way to collect data points — from blood pressuring monitoring to advanced diagnostics that uncover hidden risks for disease — they can be tough to pull off. When done right, wellness events can come at relatively low cost and with high impact. And they can easily grow into more personalized experiences. To make this a reality, organizations must find smart ways to manage their wellness events so that they’re not time-consuming and costly to the organization.

Technology’s Impact on Wellness Events

Technology companies like Workpath, an award-winning team of developers working to solve healthcare’s biggest challenges, are answering the industry’s need for tools that can keep pace with the evolving wellness industry. Workpath, a labor management platform, was designed to schedule wellness events and monitor them all in one place. Such technology establishes a new norm that’s no longer hindered by logistics and complexities of the past. Employers and other organizations responsible for wellness programs now have unprecedented visibility and control at their fingertips. They can schedule healthcare specialists needed for a wellness event, dispatch them, monitor their arrival, and track all of their events with live updates.

As organizations host more wellness events, there is increasing pressure to pinpoint the right healthcare labor to draw blood, take blood pressure measurements, weigh each employee and discuss BMI, and perform other important tasks that make for a successful wellness event. Technology like Workpath can automate this process by streamlining the identification of eligible workers to service a wellness event based on credentials, training, availability, equipment, and geolocation. The platform’s tagging system helps organizations dispatch the right people at the right time by creating a customized pool of tags that are relevant to their event — like Centrifuge Trained, Licensed RN, or EKG Certified — and add them to the corresponding mobile labors’ profiles as well as any new events that require them.

By using a single platform like Workpath to communicate vital info, organizations around the United States are now tracking when their labor’s licenses and credentials are expiring, communicating the supplies and procedures needed for each event, pushing out notifications to remind their team of upcoming work, and deploying GPS navigation to help their labor reach every event. Workpath’s HIPAA-compliant dashboard serves as a home base and central location to track all work performed in real time at a wellness event.

“Organizations can now say goodbye to spreadsheets and the back and forth they’re used to when organizing a labor event,” explains Eddie Peloke, CEO of Workpath. “Managing a successful wellness event can now be performed on a single platform to improve efficiencies and reduce waste.”

Making Wellness Simple

As employers strive to make their workplace wellness programs simple in the years to come, innovative technology is needed on the back end to organize, manage, and track the events and assessments that serve as the foundation of any good program that promotes well-being. Employers need uncomplicated tools in order to keep their wellness events and programs simple and cost effective. That’s how we continue the evolution of wellness in the workplace.

What tools and technology are you using to host wellness events? We want to hear about it; contact Workpath to find more ways to push the wellness industry forward.